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How To Proactively Manage Your Workforce

June 26, 2017

 

 

If you own a business of any size, you’ll doubtless already have begun to appreciate just how important your employees are, to its success. Cultivating a work environment that encourages productivity while taking care of the needs of the staff, is vital for the longevity of any company, and profits can only be made if you’re getting the most out of your employees.

 

Achieving this is only possible with a proactive human resources management plan, and this should include scheduling software. Scheduling software makes life easier for everyone involved, as you’ll discover if you read on: 

 

  • Install scheduling software

It’s now possible to send alerts and messages to your staff, with the broadcast messaging feature that is now available in scheduling software. Trying to organize cover for shifts or for any matter in which you need to get messages across to your employees quickly, can be a nightmare, but with this system, communication alerts to multiple people is made easy, and messages can be accessed via email, text or phone calling.  

 

  • Give your employees more control over their working schedule

Flexible schedules will almost always be appealing to employees, particularly if they have childcare or any other such responsibilities outside of the workplace, and with scheduling software, they’re now able to swiftly request time off or swap shifts with their colleagues. A simple click enables a staff member to send an alert to their manager, who can then review the request and respond quickly. The entire process is made more streamlined, and with space for comments or suggestions to be made when using the software, communication is further encouraged between managers and their staff, which can only ever have a positive impact on inter staff and managerial relations.

 

  • Manage staff absences quickly

Last minute absences from employees can threaten to upset the flow of productivity, no matter what type of business you own, and no matter how effectively the work schedule has been planned. Finding cover for a shift can be hard when the information that you need, cannot be found easily or is not stored in the same place. Scheduling automation allows company managers or team leaders to access the availability of all staff members with ease, and can notify them of which employees have reached their overtime limits or who is qualified to take over that shift and the work that it involves.

 

  • Cut down on paperwork

Stacks of paperwork including time sheets, notifications of which employee has requested time off, or who is on sick leave, not only take up space on your desk, but can quickly lead to mistakes being made, paperwork being mislaid and general disorganization. Privacy is also an issue when paperwork is sitting around on desks, and so it becomes more efficient and safe, if paper systems are eliminated.

 

With up to date scheduling software, the system will collate all this data electronically and accurately, minimizing the risk of mistakes being made or information becoming lost. In turn, better decisions regarding employee issues can be made quicker, and organizing a workforce becomes a less stressful task.

 

 

All companies benefit from online scheduling systems that collate employee data effectively, and not only is your life as a manager made easier, but your staff will also appreciate being able to access their records and make leave requests in a more convenient and timely manner. Contact a professional company who make human resources their business, to ensure that you get the very best software for your company’s specific needs.

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